VENUE RENTAL

Venue Rental 2018-09-22T19:09:16+00:00

Mountain Park has a beautiful event space available for rent, perfect for hosting large events or gatherings.
The room is open for rent to both residents and non-residents, with residents receiving a preferred rate.

Idea of the Month

Fall is my favorite time of the year! The colors, smells and family gatherings are welcomed changes after the hot summer months. Fall weddings are a popular trend with off season travel and other great cost cutting deals. The Hawthorn Room at Mountain Park offers an excellent venue for a fall event with its rustic wood beams, large fireplace and earthy colors! We offer the perfect backdrop to compliment your fall wedding bouquet!

Check out some of my favorite ideas from The Knot

fall wedding bouquets

The Hawthorn Room

Approximately 3,700 square feet

Located in the heart of Mountain Park in a beautifully wooded setting, the Hawthorn Room is the ideal place to host your wedding reception, anniversary, birthday party, or other social and business gatherings. Close to hotels, restaurants, downtown Portland and most freeways, the Hawthorn Room at Mountain Park makes for an easy place to access for you and your guests.

Amenities

  • Tall windows with natural lighting
  • Fireplace
  • Outdoor balcony
  • Patio furniture
  • Dance floor
  • Piano
  • Portable bar
  • Full catering kitchen including commercial refrigerator, ice machine, staging counters, warming ovens and stove top, and freezer
  • Occupancy: 150 people for an event with tables, 200 people for a cocktail style event

Equipment

  • High-end Bose sound system
  • Contemporary AV equipment
  • Viewing screens
  • Sound system
  • High-speed WIFI
  • Easels

Furniture

  • Stacking chairs
  • 5-foot round tables (seats 8)
  • 4-foot rectangular tables
  • 6-foot rectangular tables
  • 8-foot rectangular tables

Preferred Vendors

Choosing vendors for your event can be a difficult decision. Below is a list of business in many aspects of the events industry that we have personally worked with in the past and that we recommend. Click on the company’s name to go to their website.

CATERING

Dalton’s Northwest Catering – 503.639.7211
It’s Part Time Catering – 503.628.3616
Celebrate Catering – 503.603.4516
Voila Catering – 503.806.6658
Reedville Catering – 503.642.9898
Mandy Mahoney 503.951.1872

DISC JOCKEY’S

NW Mobile DJ Service – 503-380-6319
Sundown Entertainment NW – 503.707.2029
Bust A Move – 503.201.3710
LIT Productions 503.758.2479

CAKE & SPECIALTY DESSERTS

Le Cookie Monkey – 503.232.3848
Sugar Momma’s Bake Shop – 503.992.1655
Just a Dash Cakes – 503.476.6228

OFFICIANTS & MINISTERS

Diva Matters Ministry – 503.998.7481
Heart Rock Ceremonies – 503.705.7346

EVENT COORDINATORS

Ooh La La Events – 503.267.9602
Luxe Event Productions – 503.477.0599
Parties and Events NW – 360.953.1661

EVENT RENTALS

Power of Love Rentals – 971.266.3119
Oregon Event and Tent – 503.246.4268
Barclay Events – 503.656.9587

BEVERAGE CATERING

My Bartender – 503.278.7349
The Dashers – 360.553.2938
Mint & Mirth – 503.928.9898

EVENT ENTERTAINMENT

Ubetcha Entertainment – 503.665.0806
VIP Photobooth – 360.721.0224
Notes of Celebration – 503.341.1058
Portland Crooner – 503.927.0716

ACCOMMODATIONS

Crowne Plaza – 503.624.8400
Hilton Garden Inn – 503.684.8900
Residence Inn by Marriott – 503.684.2603

FLORISTS

Island Girl Floral Design – 503.939.6852
Branch & Bloom Floral Design – 971.322.9242
Once Upon a Bloom – 503.388.1775
Flowers by Carol Kelly – 619.322.6755

PHOTOS/VIDEO

Hoddick Photography – 909.230.3533
Heidi Heaphy Photography – 406.425.3271
Samantha Shannon Photography – 916.281.4678

BEAUTY & HEALTH

Dosha Salon and Spa – 503.228.8280
Elements Massage – 503.388.4880
Massage Envy – Lake Oswego – 503.210.3689

Want more information?

For questions, pricing, and tours, please contact our Events Coordinator Toni at
503-635-3561 or events@mtparkhoa.com

*Visitations of the Hawthorn Room are available by appointment only*

**Photos courtesy of: Dalton’s Catering, Sugar Momma’s Bake Shop, NW Mobile DJ Service and Once Upon a Bloom Florist.

Hawthorn Room Layout

FAQS

Who is responsible for shrubbery and vegetation other than trees that grow into sidewalks or streets? 2018-09-25T19:36:58+00:00

The property owners adjacent to the sidewalk or street is responsible for maintaining plants to keep them from encroaching into street and sidewalks to create an obstruction or limit visibility.

Property either can be private property or Common Property. To determine property boundaries please see Where is my property line?

If private property is adjacent to sidewalks or streets the private property owner is responsible for maintenance.

If the property adjacent to streets is Common Property the Landscape Stewardship Department is responsible for maintenance. Please fill out a Common Property Work Request form and get in touch with the Landscape Stewardship Department.

Some Common Property is maintained by the adjacent property owners under Legacy landscaping. In situation like this the adjacent property owner is responsible for maintenance.

What can I do if a Common Property tree near the property line is blocking my view or drops debris in my yard or has dangerous limbs that may fall onto my property? 2018-09-25T18:31:17+00:00

For view related issues see Question 8.

Private property trees are dropping just as much debris on Common Property as Common Property Trees on private property. The Landscape Stewardship Department will clean up Common Property. Private property owners are responsible for cleaning up private property. If you are concerned about dangerous limbs, please get in touch with the Landscape Stewardship Department.

What can I do if a neighbor’s tree near the property line is blocking my view or drops debris in my yard or has dangerous limbs that may fall onto my property? 2018-09-25T18:29:39+00:00

The Landscape Stewardship Department doesn’t mediate such disputes. These are matters that must be resolved between the affected parties. You may need the support and assistance of a qualified consulting arborist to resolve such disputes.

What if the tree roots are causing serious and expensive damage to a trail or sidewalk? Will MPHOA then remove and replace the tree, or give me a permit to do so? 2018-09-25T18:26:58+00:00

Damage to trails or sidewalks are not normally considered justification for removing otherwise healthy and safe trees. Please get in touch with the Landscape Stewardship Department for evaluation.

Do I need a permit to prune or remove a tree that is on Common Property in between the easement and private property? 2018-09-25T18:25:45+00:00

Please get in touch with the Landscape Stewardship Department for evaluation.

Who is paying for tree removal on Common Property? 2018-09-25T18:24:11+00:00

Trees on Common Property will be considered for REMOVAL for the following reasons ONLY:
•             The tree is dead and poses high risk of failure.
•             The tree is diseased or in declining health.
•             The tree is invasive.

If a hazard tree is on Common Property = HOA pays

If a hazard tree trunk is on Common Property and branches over private property = HOA pays

If the hazard tree fully or partially on private property = Owner/Requestor pays

Nuisance tree fully or partially on Common Property = Requestor pays

These requests will be taken to the Common Property Committee for further discussion. For more information please take a look at the Tree Removal Guidelines on the “Landscape Stewardship” page.

Hazard or nuisance tree? 2018-09-25T18:20:48+00:00

If there is a question about a tree being a hazard or a nuisance, please contact the Landscape Stewardship Department. If there is a disagreement between the Requestor and the Department, an ISA Tree Risk Assessor Qualified Arborist will do a risk assessment and evaluation.

Do I need a permit to remove a tree on Common Property? 2018-09-25T18:19:44+00:00

Tree removal is NOT allowed on Common Property by residents or contractors hired by residents without approval by the Landscape Stewardship Department.

If you believe a tree needs to be removed from Common Property, please fill out a Common Property Work Request and get in touch with the Landscape Stewardship Department. These requests will be taken to the Common Property Committee for further discussion.

Do I need a permit to remove a tree on private property? 2018-09-25T18:35:25+00:00

Yes, a permit is required to remove a tree with a trunk that is 6 inches in diameter at breast height (DBH) or greater. You need to apply for permit at the City of Lake Oswego: https://www.ci.oswego.or.us/trees

Who is paying for tree pruning on Common Property? 2018-09-25T18:17:25+00:00

Maintenance Pruning:
If the whole tree is on Common Property = HOA pays
Trunk on Common Property branches over private property = Cost sharing

Solar/Vista Pruning:
If the whole tree is on Common Property = Requestor pays
Trunk on Common Property branches over private property = Requestor pays

These requests will be taken to the Common Property Committee for further discussion.
For more information please take a look at the Tree Pruning Guidelines on MPHOA’s website on the “Documents” page.

The view from my property is being obstructed by vegetation. Can I prune a tree on Common Property that is causing an obstruction of my view? 2018-09-25T18:37:03+00:00

MPHOA does not guarantee the preservation of an EXISTING or PREVIOUS view. MPHOA does not permit the establishment of a view where none existed at the time of house purchase by the Requestor. These requests will be taken to the Common Property Committee for further discussion.

Do I need a permit to prune a tree on Common Property? 2018-09-25T18:01:14+00:00

Pruning is NOT allowed on Common Property by residents or contractors hired by residents without approval by the Landscape Stewardship Department.

If you believe a tree needs pruning on Common Property, please fill out a Common Property Work Request and get in touch with the Landscape Stewardship Department. These requests will be taken to the Common Property Committee for further discussion.

Do I need a permit to prune a tree on private property? 2018-09-25T18:00:02+00:00

Normal pruning and maintenance does not require a permit. Normal pruning consists of no more than the removal of 15% of the live crown. Topping, removing 50% or more of the tree (crown, trunk or root), or damaging a tree resulting in its death are all considered removal and can be subject to enforcement action.

 

Who do I notify if a tree, large branch has fallen on common property or is obstructing trail? 2018-09-25T18:38:09+00:00

Send an email to the Mountain Park Landscape Stewardship Department: landscapestewardship@mtparkhoa.com

Who do I call if a tree/large branch has fallen or is obstructing the street or sidewalk? 2018-09-25T17:58:05+00:00

Call the City of Lake Oswego Public Works at 503-635-0280

 

Where is my property line? 2018-09-25T17:54:53+00:00

Option 1: Call the Clubhouse and ask for the CC&R Manager: (503) 635 3561

Option 2. Email the Landscape Stewardship Department:  landscapestewardship@mtparkhoa.com

How do I know if the tree in front or behind my house is my tree or belongs to MPHOA? 2018-09-25T17:50:12+00:00

It is MPHOA tree if the tree is located on Common Property. To see where the property line is see Question 2.

 

Are there restrictions on decorations? 2017-11-22T20:45:43+00:00

Yes. There is no nailing, gluing, taping allowed on Mt. Park surfaces. Hard to pick up materials such as rice and glitter are not allowed.

Is there internet access? 2017-11-22T20:44:43+00:00

Yes. The Mt. Park Clubhouse has public Wi-Fi.

Where can my guests and I park? 2017-11-22T20:43:41+00:00

MPHOA has a total of 47 parking spaces, 2 handicapped spaces, and an additional parking site available with 20 parking spaces located off of Jefferson Parkway & Independence at the tennis courts.

Do you have exclusive catering companies? 2017-11-22T20:42:57+00:00

No. You are allowed to hire any caterer you like. However, we do offer a list of our preferred caterers.

When will I be allowed to set-up? 2017-11-22T20:47:59+00:00

Mt. Park staff will set up your tables and chairs but cannot set up decorations. You can set-up decorations yourself during your rental time frame. Caterers are required to set-up within your rental time frame as well.

Where can our guests smoke? 2017-11-22T20:40:43+00:00

Smoking is not allowed on Mt. Park premises. For smoking, please go to the city streets off Mt. Park grounds.

When is my complete balance due? 2017-11-22T20:40:06+00:00

30 days prior to event.

What is necessary to attain event security? 2017-11-22T20:39:24+00:00

Security is required if you have a party of 75+ and are serving alcohol. For any other circumstance, please discuss it with the events manager.

What are the rules on having alcohol? 2017-11-22T20:47:30+00:00

Must have an OLCC licensed server (we must have a copy of license); One day event liability insurance. You can obtain this through your homeowner or renters insurance. If you do not have either of those, you can obtain it through an outside company.