VENUE RENTAL

Venue Rental 2020-08-31T10:52:35-07:00

Mountain Park has two beautiful event spaces available for rent, perfect for hosting small to medium events or gatherings.
The rooms are open for rent to both residents and non-residents, with residents receiving a preferred rate.

Event Space For Any Occasion

The Hawthorn Room at the Mt Park Clubhouse is the perfect venue for almost any mid-sized occasion. While we offer a nice discount for our HOA members, our non-member prices are very competitive, and we don’t charge extra for ‘peak season’ event dates. Our rustic looking venue with modern amenities such as our built in sound system with Bose speakers, dance floor, wireless mics, large gas fireplace and a beautifully equipped stainless steal catering kitchen all come free with your standard rental. From wedding ceremonies, receptions and milestone birthdays to celebrations of life, or cocktail hour at the piano, the Hawthorn Room could be the perfect venue for you!

The Trillium Room is our newest event space- perfect for small gatherings such as dinner parties, girls/guys night out, cocktail parties or meetings. This space comes ready with 2 rustic 7′ tables & 12 chairs, and a comfortable seating area. You can decorate yourself or ask our planners to assist with decorations!

Small Events Information

The Hawthorn Room

Approximately 3,700 square feet

Located in the heart of Mountain Park in a beautifully wooded setting, the Hawthorn Room is the ideal place to host your wedding reception, anniversary, birthday party, or other social and business gatherings. Close to hotels, restaurants, downtown Portland and most freeways, the Hawthorn Room at Mountain Park makes for an easy place to access for you and your guests.

Amenities

  • Tall windows with natural lighting
  • Fireplace
  • Outdoor balcony
  • Patio furniture
  • Dance floor
  • Piano
  • Portable bar
  • Full catering kitchen including commercial refrigerator, ice machine, staging counters, warming ovens and stove top, and freezer
  • Occupancy: 150 people for an event with tables, 200 people for a cocktail style event

Equipment

  • High-end Bose sound system
  • Contemporary AV equipment
  • Viewing screens
  • Sound system
  • High-speed WIFI
  • Easels
  • Newly installed acoustical panels

Furniture

  • (150) Stacking chairs (black with seat cushions)
  • (25) Round tables (seats 8)
  • (5) 6 foot rectangular tables
  • (10) 8 foot rectangular tables
  • (4) Tall Bistro tables
  • (2) 7 foot rustic tables with chairs
  • (4) Comfy lounge chairs
  • (2) Wine barrels

Preferred Vendors

Choosing vendors for your event can be a difficult decision. Below is a list of business in many aspects of the events industry that we have personally worked with in the past and that we recommend. Click on the company’s name to go to their website.

CATERING

Dalton’s Northwest Catering – 503.639.7211
It’s Part Time Catering – 503.628.3616
Celebrate Catering – 503.603.4516
Voila Catering – 503.806.6658
Reedville Catering – 503.642.9898
Mandy Mahoney 503.951.1872

DISC JOCKEY’S

NW Mobile DJ Service – 503-380-6319
Sundown Entertainment NW – 503.707.2029
Bust A Move – 503.201.3710
LIT Productions 503.758.2479

CAKE & SPECIALTY DESSERTS

Cake Nouveau – 971.350.8455
Le Cookie Monkey – 503.232.3848
Just a Dash Cakes – 503.476.6228
The Mobile Scoop Shop – 503.489.7005

OFFICIANTS & MINISTERS

Diva Matters Ministry – 503.998.7481
Heart Rock Ceremonies – 503.705.7346

EVENT COORDINATORS
Greater Good Events – 503.544.7456
Ooh La La Events – 503.267.9602
Luxe Event Productions – 503.477.0599

EVENT RENTALS

Power of Love Rentals – 971.266.3119
Oregon Event and Tent – 503.246.4268
Barclay Events – 503.656.9587

BEVERAGE CATERING

My Bartender – 503.278.7349
The Dashers – 360.553.2938
Mint & Mirth – 503.928.9898
FlyBoy Brewing – 971.300.2224

EVENT ENTERTAINMENT

Ubetcha Entertainment – 503.665.0806
VIP Photobooth – 360.721.0224
Notes of Celebration – 503.341.1058
Portland Crooner – 503.927.0716

ACCOMMODATIONS

Crowne Plaza – 503.624.8400
Hilton Garden Inn – 503.684.8900
Residence Inn by Marriott – 503.684.2603

FLORISTS

Island Girl Floral Design – 503.939.6852
Flowers by Carol Kelly – 619.322.6755

PHOTOS/VIDEO

Hoddick Photography – 909.230.3533
Rather Roam Productions Photography/Video – 503.713.3274
Heidi Heaphy Photography – 406.425.3271
Samantha Shannon Photography – 916.281.4678

BEAUTY & HEALTH

Dosha Salon and Spa – 503.228.8280
Elements Massage – 503.388.4880
Massage Envy – Lake Oswego – 503.210.3689

Want more information?

For questions, pricing, and tours, please contact our Events Manager Toni at
503-635-3561 or events@mtparkhoa.com

*Visitations of the Hawthorn Room are available by appointment only*

**Photos courtesy of: Dalton’s Catering, Sugar Momma’s Bake Shop, NW Mobile DJ Service and Once Upon a Bloom Florist.

Hawthorn Room Layout

FAQS

Are there restrictions on decorations? 2017-11-22T20:45:43-07:00

Yes. There is no nailing, gluing, taping allowed on Mt. Park surfaces. Hard to pick up materials such as rice and glitter are not allowed.

Is there internet access? 2017-11-22T20:44:43-07:00

Yes. The Mt. Park Clubhouse has public Wi-Fi.

Where can my guests and I park? 2017-11-22T20:43:41-07:00

MPHOA has a total of 47 parking spaces, 2 handicapped spaces, and an additional parking site available with 20 parking spaces located off of Jefferson Parkway & Independence at the tennis courts.

Do you have exclusive catering companies? 2017-11-22T20:42:57-07:00

No. You are allowed to hire any caterer you like. However, we do offer a list of our preferred caterers.

When will I be allowed to set-up? 2017-11-22T20:47:59-07:00

Mt. Park staff will set up your tables and chairs but cannot set up decorations. You can set-up decorations yourself during your rental time frame. Caterers are required to set-up within your rental time frame as well.

Where can our guests smoke? 2017-11-22T20:40:43-07:00

Smoking is not allowed on Mt. Park premises. For smoking, please go to the city streets off Mt. Park grounds.

When is my complete balance due? 2017-11-22T20:40:06-07:00

30 days prior to event.

What is necessary to attain event security? 2017-11-22T20:39:24-07:00

Security is required if you have a party of 75+ and are serving alcohol. For any other circumstance, please discuss it with the events manager.

What are the rules on having alcohol? 2017-11-22T20:47:30-07:00

Must have an OLCC licensed server (we must have a copy of license); One day event liability insurance. You can obtain this through your homeowner or renters insurance. If you do not have either of those, you can obtain it through an outside company.